This is a Sponsorship Agreement (“Agreement”), dated as of 14 December 2024 between the Australian Islamic Medical Association ("AIMA"), and (“Sponsor”).
Background
A. AIMA is a charitable organisation
B. Sponsor desires to become a sponsor of AIMA / event as set out in this Agreement.
C. This Agreement has three parts.
o The first part sets out framework understandings regarding the arrangement, including funds transfers, disclosures, legal compliance, use of trademarks, and termination.
o The second part, a document attached as Attachment A and referred to as the “Sponsorship Plan,” sets out the specifics of the arrangement, including the sponsorship amount and term.
o The third part consists of attachment identifying AIMA and Sponsor Logos that may be used in connection with the Sponsorship. As used in this Agreement, the term “Sponsorship” means the relationship contemplated by this Agreement.
AIMA and Sponsor agree as follows:
1. Sponsorship
1.1 Sponsorship Payment
To support Client’s charitable activities/ event, Sponsor will make a sponsorship payment to Client in the amount and on the schedule set out in the Sponsorship Plan.
1.2 Publicity by Sponsor
Sponsor may identify itself as a sponsor of AIMA during the term as provided in the Sponsorship Plan. Except as required by law, Sponsor will not issue any press release or other public statement (including on its website) relating to its Sponsorship without obtaining AIMA’s prior written consent.
1.3 Sponsor Recognition
Sponsor will be a sponsor of AIMA during the term or for the event specified in the Sponsorship Plan. AIMA will acknowledge Sponsor in accordance with its customary sponsor recognition practices and identify Sponsor as provided in the Sponsorship Plan.
1.4 No Substantial Return Benefit
AIMA will provide Sponsor no “substantial return benefit” . For clarity, any acknowledgment or identification of Sponsor will (a) be limited to a statement of acknowledgment or thanks and may include display of Sponsor’s marks in accordance with Section 2, and (b) not include any qualitative or comparative language, references to price, savings or value information regarding any of Sponsor’s products or services.
1.5 No Endorsement by AIMA Under no circumstances will AIMA be expected to endorse or promote Sponsor or its products or services, nor will any such endorsement or promotion be implied or construed based on AIMA’s acceptance of Sponsor’s payment or acknowledgment or identification of Sponsor. Sponsor will not state or imply, orally or in writing, that AIMA, or its respective officers, directors, or employees, endorse Sponsor or its products. 2
1.6 Non-Exclusive Sponsorship
Unless otherwise provided in the Sponsorship Plan, Sponsor’s corporate sponsorship is non-exclusive. Sponsor understands that Client may enter into sponsorship or other similar arrangements with other companies.
2. Intellectual Property
2.1 AIMA Logo
Client grants to Sponsor a non-transferable, non-exclusive, non-sublicensable, revocable license to use, copy, and display the Logo set out in Exhibit B (“AIMA Logo”) for the limited purposes set out in Section 1.2.
2.2 Sponsor Logos
Sponsor grants to AIMA a non-transferable, non-exclusive, non-sublicensable, revocable license to use, copy, and display the Logo for the limited purposes set out in Section 1.3.
2.3 Ownership
Each of AIMA and Sponsor acknowledges that (a) it has no interest in the other party’s Logo other than the license granted under this Agreement, (b) the other party will remain the sole and exclusive owner of all right, title, and interest in its logo, and (c) any and all goodwill in the other party’s logo will inure solely to the benefit of the other party. AIMA and Sponsor will comply with any reasonable trademark guidelines that the other may provide. For clarity, nothing in this Agreement is intended to give Sponsor any ownership or other rights in any AIMA property or AIMA-related property created in connection with the Sponsorship including, without limitation, intangible property such as trademarks, event attendee lists, or mailing lists.
2.4 Non-Permitted Associations
Sponsor may not use Client Logo in any manner that suggests or implies endorsement of political views or religious beliefs, including, without limitation, in connection with any campaign activity for or against a political candidate or in connection with any lobbying activity.
3. Relationship
3.1 Contact Person
AIMA and Sponsor will each appoint one individual to act as principal contact person and to facilitate communication. The initial appointees are identified in the Sponsorship Plan. AIMA and Sponsor each may change its contact person at any time and will so notify the other.
3.2 Recordkeeping
AIMA and Sponsor will maintain records relating to the Sponsorship in a manner such that each party can evaluate compliance with this Agreement, and will make those records available for review by one another on reasonable notice during the term of this Agreement and for a period of three (3) years after termination or conclusion of the Sponsorship. AIMA and Sponsor will each reasonably cooperate with one another in providing information relating to its activities under this Agreement in connection with any financial or tax audit, or similar matter, in which the other is engaged.
3.3 Independence
AIMA and Sponsor are and will remain independent contracting parties. Nothing in this Agreement creates an employment, partnership, joint venture, fiduciary, or similar relationship between AIMA and Sponsor for any purpose. Neither Client nor Sponsor has the power or authority to bind or obligate the other to a third party or commitment in any manner. Any use of the term “partner” or comparable term in any communication is solely for convenience.
3.4 Confidentiality
Sponsor will use Confidential Information (as defined below) only in connection with Sponsor’s activities under this Agreement and keep it confidential. “Confidential Information” means all information, in any form, furnished to or obtained by Sponsor from AIMA including, without limitation, employee, donor, and client data, budget and other financial data, program plans and strategies, technical data and research, and know-how. It does not include information which: (a) is or becomes generally available to the public other than as a result of a disclosure by Sponsor; (b) was known by Sponsor prior to its being furnished by AIMA; (c) is or becomes available to Sponsor on a non-confidential basis from a source other than AIMA; or (d) is independently developed by Sponsor.
4. Indemnification
4.1 Indemnification by Client
AIMA will indemnify, defend, and hold Sponsor and its directors, officers, employees, agents, and assigns (collectively, the “Sponsor Parties”) harmless against any and all claims, liabilities, losses, damages, and expenses any Sponsor Party may suffer and which arise directly or indirectly from: (a) AIMA’s performance under or breach of this Agreement; or (b) claims by third parties of infringement, misappropriation, or other violations of intellectual property rights arising out of Sponsor’s use of Client Marks in accordance with the terms of this Agreement. AIMA will have no obligation to indemnify any Sponsor Party to the extent the liability is solely caused by such Sponsor Party’s gross negligence or willful misconduct.
4.2 Indemnification by Sponsor
Sponsor will indemnify, defend, and hold AIMA and its directors, officers, employees, agents, and assigns (collectively, the “AIMA”) harmless against any and all claims, liabilities, losses, damages, and expenses any AIMA Party may suffer and which arise directly or indirectly from: (a) Sponsor’s performance under or breach of this Agreement; or (b) claims by third parties of infringement, misappropriation, or other violations of intellectual property rights arising out of AIMA’s use of Sponsor Logo in accordance with the terms of this Agreement. Sponsor will have no obligation to indemnify any AIMA Party to the extent the liability is solely caused by such AIMA Party’s gross negligence or willful misconduct.
5. Termination
5.1 Termination on Notice
Either Sponsor or AIMA may on its own terminate this Agreement by providing written notice of that decision to the other. Such a termination will be effective 30 days after delivery of the notice by the terminating party.
5.2 Termination for Breach
If either party breaches any of its obligations under this Agreement, the non-breaching party may provide the breaching party with written notice of the breach. If the breaching party fails to cure the breach within 30 days after receipt of such notice, the non-breaching party may terminate this Agreement upon delivery to the breaching party of a written notice to that effect, with the termination effective upon delivery of such notice to the breaching party. The non-breaching party may in its reasonable discretion determine whether the breach has been cured. 4
5.3 Termination for Conduct
Either AIMA or Sponsor may immediately terminate this Agreement by giving written notice to the other if, based on information about Sponsor not known to AIMA at the time this Agreement is signed, it reasonably believes that the other party has engaged or is engaging in conduct, or has been alleged to have engaged in conduct, including, without limitation, conduct involving harassment or discrimination, of a nature which reflects or could reflect materially and unfavorably upon the reputation of the terminating party. Such a termination will be effective upon delivery of the notice by the terminating party.
5.4 Consequences of Termination
Upon termination of this Agreement, AIMA and Sponsor will cooperate in transition activities to minimize adverse impacts of the termination. AIMA and Sponsor will promptly cease use of any Sponsor Logo and AIMA logo, respectively. Sponsor will not be entitled to receive any refund of any payments made to AIMA prior to termination. If Sponsor terminates this Agreement under Section 5.1, Sponsor will be responsible for all remaining payments due as set out in the Sponsorship Plan. If AIMA terminates this Agreement under Section 5.1, or if Sponsor terminates this Agreement under Section 5.2 or 5.3, Sponsor will have no remaining payment obligations to AIMA. If AIMA terminates this Agreement under Section 5.2 or 5.3, Sponsor will be responsible for all remaining payments as set out in the Sponsorship Plan. The provisions of Sections 2.3, 3.2, 3.4, 4, 5.4, and 6 will remain effective after termination.
6. General Provisions
6.1 Entire Agreement
This Agreement, together with the Sponsorship Plan and the other exhibits, expresses the final, complete, and exclusive agreement between Sponsor and AIMA, and supersedes any and all prior or contemporaneous written and oral agreements, arrangements, negotiations, communications, course of dealings, or understandings between Sponsor and AIMA relating to its subject matter. If there are any inconsistencies between any exhibit and this Agreement, this Agreement will control.
6.2 Amendment
This Agreement may be amended only as stated in and by a writing signed by both Sponsor and AIMA which recites that it is an amendment to this Agreement.
6.3 Severability
If any provision in this Agreement is held invalid or unenforceable, the other provisions will remain enforceable, and the invalid or unenforceable provision will be considered modified so that it is valid and enforceable to the maximum extent permitted by law.
6.4 Waiver
Any waiver under this Agreement must be in writing and signed by the party granting the waiver. Waiver of any breach or provision of this Agreement will not be considered a waiver of any later breach or of the right to enforce any provision of this Agreement.
6.5 Assignment
Sponsor may not assign its rights or delegate its duties under this Agreement to anyone else without the prior written consent of AIMA.
6.6 Third-Party Beneficiaries
Except as provided in Section 4, this Agreement is for the exclusive benefit of Sponsor and AIMA and not for the benefit of any third party, including, without limitation, any employee, affiliate, subcontractor, vendor, or client of Sponsor or AIMA.
6.7 Notices
Notices and consents under this Agreement must be in writing and delivered by mail, courier, or email to the contact persons set out in the Sponsorship Plan. These addresses may be changed by written notice to the other party.
6.8 Governing Law
This Agreement will be governed by ACNC Governance Standards.
6.9 Injunctive Relief
Both parties acknowledge and agree that: (a) any breach by one party of its obligations under Section 2 will result in irreparable harm to the other party which cannot be reasonably or adequately compensated in damages; (b) the injured party will be entitled to injunctive or other equitable relief in respect of such breach or imminent breach; and (c) the injured party will have all other rights and remedies to which it is entitled, at law or in equity, with respect to breach of Section 2, and otherwise with respect to the enforcement of all rights relating to the establishment, maintenance, or protection of their intellectual property.
6.10 Counterparts
This Agreement may be executed in one or more counterparts, each of which will be deemed an original and all of which will be taken together and deemed to be one instrument. Transmission by PDF of executed counterparts constitutes effective delivery.
